OFFICE & MEMBERSHIP MANAGER JOB DESCRIPTION
We are looking for an experienced Office and Membership Manager with a “can-do” attitude to assist our organization with operations in HCM city. Core remits cover membership, events, and advocacy.
RESPONSIBILITIES
- Administrative and Procedural Management: This includes planning and coordinating administrative procedures, streamlining processes, and handling other miscellaneous administrative tasks.
- Board Support and Coordination: Providing administrative and secretarial support to the Board, managing schedules and deadlines, preparing for monthly Board meetings, and taking meeting minutes.
- Financial and Bookkeeping tasks: Monitoring costs and expenses for budget preparation, assisting the Treasurer with payroll and other payments, preparing invoices, managing pending payments from members and bookkeeping duties via Quickbooks.
- Membership Management and Coordination: Recruiting and onboarding new members, maintaining up-to-date membership information on GlueUp, and managing communication and coordination with EuroCham regarding memberships types and sharing fees.
- Human Resources Administration: Being the main contact for HR tasks through Tricor, including updates on annual leave, staff information, and documentation.
- Vendor and Member Relations: Creating and providing documentation for vendor accounts as requested by members.
Required education and working experience:
- Proven experience as administration manager
- In-depth understanding of office management procedures and departmental and legal policies
- Proficient in MS Office
- English fluency is a must
- Has working experience with Chamber of Commerce is a plus
- Has experience in working with Quickbooks is a plus
- Strong accounting background
Required soft skills:
- Good time management.
- Good interpersonal skills.
- Detailed, accurate and proactive.
- An analytical mind with problem-solving skills
- Excellent organizational and multitasking abilities
Benefits:
- 22 -day annual leave.
- Develop professionalism while working in an international environment and learning from Nordic experts and business culture.
- Competitive remuneration.
Application
- Send your resume and motivation to [email protected]